NHSN- HCP Influenza Vaccination Summary Data to be entered by May 15th, 2023
See the attached PowerPoint regarding reporting the HCP flu vaccination in the NHSN, as well SAM’s account information and FAQ’s.
SAMS Help Desk
Monday-Friday, 8:00AM to 6:00PM EST Excluding U.S. Federal Holidays 877-681-2901 (Select Option #5) CALL EARLY, WHEN THEY OPEN AT 8 AM samshelp@cdc.gov
Q18. How can I report annual healthcare personnel influenza vaccination summary data?
Data can be reported in two ways:
- Entering data directly into the NHSN application through the Healthcare Personnel Influenza Vaccination Module.
- Uploading .CSV files into the Healthcare Personnel Influenza Vaccination Module. Instructions for uploading data, a .CSV file template, and .CSV example file can be accessed through the following webpage: HCP Flu Vaccination | HPS | NHSN | CDC.
Q19. What is the monthly reporting plan in NHSN and how is it used for HCP influenza vaccination reporting?
The monthly reporting plan indicates to the NHSN system which modules and protocols a user intends to follow for surveillance purposes. As of the 2022-2023 influenza season, the monthly reporting plan is no longer required to complete prior to entering annual healthcare personnel influenza vaccination data beginning with the 2022-2023 influenza season. Instead, upon saving or uploading data, users will agree to the following: 1) The data reported are consistent with definitions outlined in NHSN surveillance protocols (including tables of instructions and frequently asked questions) and 2) The data will be sent to the Centers for Medicare and Medicaid Services (CMS) to fulfill CMS quality reporting requirements (when applicable).
Q20. Do I need to report HCP influenza vaccination summary data each month?
Monthly reporting in NHSN is not required; entering a single influenza vaccination summary report at the end of the reporting period for the influenza season will meet the minimum data requirements for NHSN participation. However, facilities are encouraged to update HCP influenza vaccination summary counts on a monthly basis so the data can be used to inform influenza vaccination activities at the facility.
Q21. How long are facilities or units able to edit HCP influenza vaccination summary data in NHSN?
Each facility or unit’s HCP influenza vaccination summary data report must be entered into NHSN by May 15 for data to be shared with CMS. Facilities and units can edit data any time after May 15, but these changes will not be sent to CMS. In addition, the influenza season is defined by NHSN as July 1 to June 30, so changes after June 30 of an influenza season may not be used in state or regional reports created by CDC for that influenza season.
Q22. When is the deadline for submitting HCP influenza vaccination summary data to CMS?
The reporting period for the 2022-2023 influenza season is from October 1, 2022 through March 31, 2023. To meet CMS reporting requirements, HCP influenza vaccination summary data reports must be entered into NHSN no later than May 15, 2023 for the 2022-2023 influenza season. Facilities can edit their data after May 15, but the revised data will not be shared with CMS.
Q23. I entered my HCP influenza vaccination summary data into NHSN. How can I confirm that my data were entered correctly and will be shared with CMS?
Facilities can review step-by-step instructions on how to confirm their data submission [PDF – 300 KB].
Q24. I am using the CMS Line Listing to view the HCP influenza vaccination summary data for my dialysis facility. However, why is there not a row for the 2015-2016 influenza season?
A facility will not appear with a row in the line listing if it has not met Quality Incentive Program (QIP) criteria for the influenza season. A facility has not met QIP criteria for HCP influenza vaccination reporting if: (1) it has not entered a monthly reporting plan or (2) it has not entered HCP influenza vaccination summary data. Please check to make sure your facility has entered a reporting plan and entered summary data for the influenza season(s) not appearing in your CMS Line Listing output.
Q25. How will the data collected through the measure be used?
The tracking and reporting of HCP influenza vaccination status will help healthcare facilities and units identify and target unvaccinated HCP. This may result in reduced morbidity and mortality related to influenza virus infection among HCP and patients. HCP influenza vaccination summary data submitted through NHSN by May 15 will be reported by CDC to CMS.
SAMS Help Desk
Monday-Friday, 8:00AM to 6:00PM EST Excluding U.S. Federal Holidays 877-681-2901 (Select Option #5) CALL EARLY, WHEN THEY OPEN AT 8 AM samshelp@cdc.gov.
NYSHFA | NYSCAL CONTACTS:
Lisa Volk, RN, B.P.S., LNHA
Director, Clinical & Quality Services
518-462-4800 x15
Tarrah Quinlan, RN, BSN
Director of Education Program Development and Member Operations
518-462-4800 x20
