ARPA Reporting Link for ALPs and ADHCs
AMERICAN RESCUE PLAN ACT (ARPA)
ASSISTED LIVING PROGRAM (ALP)
QUARTER 4 SURVEY
April 1st-July 31st, 2025, Reporting
This email serves as a follow up on Quarter 4 reporting required for ARPA spending. Below you will find the Alchemer survey link for you to use:
Link: https://survey.alchemer.com/s3/8426356/AMERICAN-RESCUE-PLAN-ACT-ARPA-ASSISTED-LIVING-PROGRAM-ALP-Q4
Please note:
- Surveys are due September 5th, 2025, by 5 p.m.
- A Post ARPA survey will be included in this quarter’s reporting. The link above is all you need for Quarter 4 reporting and the Post ARPA Survey.
- Save and Continue: A “Save and Continue Later” button is available at the top of each page after the first page of the survey. This feature allows you to save your progress and receive a link via email to resume later.
- Expense Worksheet: Please ensure this is filled out. This will help to better identify spending so it can be matched to your documentation. Your documentation should total your reported spending.
- Documentation: Such as an updated spending plan (if applicable) and/or proof of spending, can be uploaded directly via the survey.
- There will be no need to upload to the Health Commerce System (HCS).
- The online survey will walk you through completion and provide you with a copy of your survey responses once submitted.
- There will be a limit to how many files can be uploaded (10) so please consolidate your documents accordingly to meet those parameters. **Consolidate is combining your documentation into one file for upload and naming it accordingly**
Please ensure you are outlining exact expenses paid in Q4. We need to know, line by line, what was spent to match to quarterly reporting. I.e. If bonuses were given to employees, we need to know each individual bonus paid with supporting documentation. It is encouraged to circle amounts on documentation uploaded.
| ACCEPTABLE FORMS OF ARPA SPENDING DOCUMENTATION | ||
| Investment Example | Supporting Documentation | Proof of Spending |
| Staff Bonuses | Bonus announcement | Individual record of bonuses paid out to staff, such as a copy of a paycheck or paystub |
| Job Postings | Ad posted to Indeed | Payment for Indeed subscription |
| Payment for Transportation for Employees | Notice of benefit | Receipts showing dates and proof of payment |
| Staff Training or Education | Sign-in sheet for training, Copy of certificate of course completion | Signed contract/agreement with vendor, record of payment to vendor, training materials, and copy of certificate of training completion |
| Development of Marketing Materials | Digital or print brochures | Proof of payment for materials |
| Hosted Events | Flyer, announcement of event, event calendar etc. | Proof of payment such as credit card receipts |
| Employee Benefits | Notice of benefit option | Proof of payment to vendor |
If any changes have been made to your spending plan since it was last submitted to the State, please upload the updated spending plan with a summary of the changes as part of your Q4 survey response. These will generally not need prior approval from DOH. You should assume the plan is approved unless you hear otherwise from the DOH ARPA Team. As a reminder, spending must be consistent with program requirements.
Please submit an email to the ARPA team, ALP_ARPA@health.ny.gov, if you have any questions or update/change in the contact person for your organization to ensure timely delivery of survey.
NYSHFA | NYSCAL CONTACT:
Christina Audi, MHA, LNHA
Executive Director, NYSCAL
caudi@nyshfa-nyscal.org
518-462-4800 x 13
